Agenda about the City Council meeting of August 6, 2013

This Agenda is about the Hickory City Council meeting that will take place on the date listed above. City council meetings are held on the first and third Tuesdays of each Month in the Council Chambers of the Julian Whitener building.

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Here is a summary of the agenda of the meeting. There were a couple of important items that were discussed at this meeting and the details are listed further below:

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 City Council Agenda - August 6, 2013

Invocation by Pastor Bill Miller-Zurell, Holy Trinity Lutheran Church


Special Presentations
A. Presentation of Quilt by Kenworth Neighborhood Representatives Martha Espey and Tessie Dillingham

Persons Requesting to Be Heard
A. Pastor Jack McConnell – Grace House Homeless Day Program

Consent Agenda:  
A. Call for Public Hearing - For the Consideration of Voluntary Satellite Annexation of property located at 1076 Fox Chase Drive containing .42 acres. (Authorize Public Hearing for August 20, 2013)

B. Request Approval to Purchase Seven Specialized Police Package Emergency Vehicles at a Cost of $26,911.18 per Vehicle. -  Hickory Police Department staff and the City of Hickory Fleet Manager have researchedand reviewed independent comparison studies comparing available police package vehicles. The 2013 Chevrolet Tahoe Police Package two-wheel drive best fits the needs of the department based on a number of considerations. Independent test results have shown that the Tahoe has the lowest life-cycle cost to operate when compared to all other police package vehicles. Hickory Police Department recommends purchasing seven rear-wheel-drive Chevrolet Tahoe police package vehicles from Bobby Murray Chevrolet on the NC State Contract at a cost of $26,911.18 per vehicle for a total cost of $188,378.26. Funds are budgeted in the budget for FY2013-2014.

C. Citizens’ Advisory Committee Recommendations for Assistance through the City of
Hickory’s Housing Programs. The following request was considered by the Citizens’ Advisory Committee at their regular meeting on July 11, 2013:
 Viola Earl, 571 9th Avenue Drive SE, Hickory, was awarded a City of Hickory’s Housing Rehabilitation Loan. The Citizens’ Advisory Committee recommends approval for assistance not to exceed $6,000 for repairs to her house. Assistance will be in the form of a 3% interest loan for a 10 year period.
 Sam Hunt, 626 9th Avenue Drive SE, Hickory, was approved for Loan Subordination.  The loan for Mr. Hunt was done under Housing Rehab Program. The Citizens’ Advisory Committee recommended this subordination to help him  do a loan modification to lower his monthly payment/interest rate and make it more affordable. He will not be taking any money out for personal use. Funds are budgeted for these items through the City of Hickory’s former Rental Rehabilitation Program income received in FY2012 and/or program income received through the City of Hickory’s Community Development Block Grant Program.

D. Approval to Declare as Surplus a 1990 International 4900 Support Vehicle and Donate to Hickory Rescue Squad. -  The Fire Department has been maintaining a 1990 International 4900 support vehicle that they acquired in 1990 from the Fairbrook District Annexation. The vehicle has not been
used on a regular basis for over eight years and has only responded to 35 emergency calls since June 27, 2005. The intent of the Fire Department is to donate this vehicle to the Hickory Rescue Squad for them to utilize as a support vehicle. Public Notice advertised on July 31, 2013 in a newspaper having general circulation in the Hickory area.

E. Approve the Purchase of One Cab and Chassis to Use with a New Rear Packer Unit in in the Solid Waste Division. - Request approval to purchase one cab and chassis to service the 95 gallon carts at residential homes on a daily basis, along with yard waste and junk. This cab and chassis will be used with the new rear packer body purchased under the HGAC by Contract No. RHOB-12. The low bid meeting the specifications is from Southern Truck Service Inc., in the amount of $135,220, off of Chapel Hill’s piggy back bid package. Funds are budgeted in the budget for FY2013-2014.

F. Transfer of Cemetery Deed from Wayne M. Bach, Julia P. Wittenberg, and Joyce P. Demmink, Co-Executors of the Estate of Mary Gladys Poovey to Herman Demmink in Oakwood Cemetery

G. Transfer of Cemetery Deed from Wayne M. Bach, Julia P. Wittenberg, and Joyce P. Demmink, Co-Executors of the Estate of Mary Gladys Poovey to Claud William Wittenberg, Jr. in Oakwood Cemetery

H. Transfer of Cemetery Deed from Wayne M. Bach, Julia P. Wittenberg, and Joyce P. Demmink, Co-Executors of the Estate of Mary Gladys Poovey to Julia P. Wittenberg in Oakwood Cemetery

I. Transfer of Cemetery Deed from Wayne M. Bach, Julia P. Wittenberg, and Joyce P. Demmink, Co-Executors of the Estate of Mary Gladys Poovey to Paul Melcher in Oakwood Cemetery

J. Transfer of Cemetery Deed from Wayne M. Bach, Julia P. Wittenberg, and Joyce P. Demmink, Co-Executors of the Estate of Mary Gladys Poovey to Joyce Demmink in Oakwood Cemetery

K. Transfer of Cemetery Deed from Wayne M. Bach, Julia P. Wittenberg, and Joyce P. Demmink, Co-Executors of the Estate of Mary Gladys Poovey to Dawn Melcher in Oakwood Cemetery

L. Transfer of Cemetery Deed from Wayne M. Bach, Julia P. Wittenberg, and Joyce P. Demmink, Co-Executors of the Estate of Mary Gladys Poovey to Marilyn Fleming in Oakwood Cemetery

M. Transfer of Cemetery Deed from Thelma Walker Starr, unmarried to Jeffery Kuykendall in
Fairview Cemetery

N. Approval of a New Priority Use Agreement with Catawba Valley Youth Soccer Association. - The City of Hickory and Catawba Valley Youth Soccer Association (CVYSA) entered into an agreement on January 18, 2011 which stipulated that CVYSA would pay an annualfee, plus associated supervisor and light usage fees in exchange for a ten year priority use agreement. This new priority use agreement now reflects CVYSA’s commitment to contribute $125,000 towards the purchase and installation of lights on fields 2, 4, 5 and 6 at Henry Fork River Regional Recreation Park. The new agreement also relocates all CVYSA functions to the Henry Fork River Regional Recreation Park, therefore freeing up needed soccer/lacrosse field space at Neill W. Clark Jr. Recreation Park.

O. Request to Amend the Parking Ordinance for 3rd Street NE in front of Hickory High School to Prohibit Parking during School Drop-off/Pick-up Times. - Request to amend the parking ordinance along 3rd Street NE in front of Hickory High School to prohibit parking during school drop-off/pick-up times: Monday thru Friday, 6:45 am to 7:45 am and 1:45 pm to 3:00 pm.

P. Approve the Historic Preservation Fund Pass-Through Grant for the Former Ridgeview Public Library Renovation. -As a Certified Local Government, the City of Hickory and nonprofits within the city are eligible to apply for grants from the State of North Carolina to undertake a variety of different projects to advance historic preservation in communities throughout the state.  Interfaith Housing Development Corporation and the City of Hickory have applied for a grant to assist in their restoration of the (former) Ridgeview Public Library for use as a community meeting space and history center. Grant funds will be used for Phase I of the project which will include: window restoration, exterior trim repairs, ADA accessibility improvements to the rear entrance, and some minor interior demolition and Phase II will include all of the interior improvements to the building. The estimated project cost is $15,000. The grant received is $9,000 with the additional $6,000 in local match funds coming from Interfaith Housing Development Corporation funds. No funding from the City of Hickory is required for the grant project. However, city approval is required because the city is the Certified Local Government and must act as the grant recipient.

Q. Special Events/Activities Application for Symphony Under the Sails “Hot Time in Downtown Tonight”, Mandy Pitts, Communications Director and Brand Manager, September 29, 2013, 1:00 pm to 8:00 pm Downtown Hickory under The Sails on the Square.

R. Special Events/Activities Application for Sails Music Series – Friday Nights in September, Mandy Pitts, Communications Director and Brand Manager, September 6,13,20, and 27, 2013, 4:00 pm to 9:00 pm Downtown Hickory under The Sails on the Square.

S. Budget Ordinance Amendment Number 2.
1. To budget a $200 donation from Pepsi-Cola in the International Council expenditure line item. This donation is for the International Council Spring Fest event.
2. To budget a total of $124,005 in the Stormwater Capital Improvements line item. $41,335 is appropriated from General Fund Balance and $82,670 from Duke Energy and D & H Real Estate, LLC. This budget amendment is necessary to make funds available to pay for storm drainage repairs at F. Avenue Drive SE. The cost of this project is divided equally plus each party providing some in-kind services. The City of Hickory is responsible for paying the initial contractor and supplier invoices and will invoice the other parties once the project is complete. (This work is not related to the recent storm damage.)
3. To budget $5,086 of Miscellaneous Revenue in the Fire Departments Departmental Supply line item. These revenues are for the sale of scrap metal for training buses, unserviceable air cylinders, oil filters, etc. to a recycling center. Three checks were issued from Mountain Recycling deposited in Miscellaneous General Fund.
4. To appropriate $12,180 of General Fund Balance (Funds reserved from the State of North Carolina Un-Authorized Substance Tax revenue) and budget in the Police Department's Contracted Services line item. This amendment is necessary to pay Smith, Rodgers PLLC Attorneys for the Law Enforcement LegalSupport annual contract beginning July 1, 2013 - June 30, 2014. Funds are made
available to the Police Department from the State and remain in General Fund
Balance until appropriated.

T. Approval of a Memorandum of Agreement with OHB, Inc.-  Request to amend the special event permit application by modifying the site plan to include a designated area for the sales of malt beverages in accordance with NC General Statute §18B-1114.5. The dates for the events will be September 6, 13, 20, 27 and 29, 2013.

New Business - Public Hearings
1. Rezoning Petition 13-10 for Property Located on 28th Street SE, containing 3.32 acres. - The Roseman Family, LLC has petitioned for rezoning of 3.32 acres of property located along 28th Street SE. The petition involves six individual parcels, which include 1536, 1608, 1624, 1720 and two vacant parcels on 28th Street SE. The petition is to rezone the properties from Medium Density Residential (R-3) to Regional Commercial (C-3). This public hearing was advertised on July 26, 2013 and August 2, 2013 in a newspaper having  general circulation in the Hickory area.

New Business - Departmental Reports:
1. Public Services Director, Chuck Hansen – Flood Recovery Update
2. Quarterly Financial Report
3. Appointments to Boards and Commissions