Agenda about the City Council meeting of September 3, 2013

This Agenda is about the Hickory City Council meeting that will take place on the date listed above. City council meetings are held on the first and third Tuesdays of each Month in the Council Chambers of the Julian Whitener building.

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You will find historic Agenda and Minutes links. Agendas show what is on the docket for the meeting of that date. The Minutes is an actual summary of the proceedings of the meeting of that date. You can also look in the upper right hand corner of the front page of the Hickory Hound and (will soon) find the link to the past history of Hickory City Newsletters.

Here is a summary of the agenda of the meeting. There were a couple of important items that were discussed at this meeting and the details are listed further below:

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City Council Agenda - September 3, 2013
 
Invocation by Rev. Hilda Bailey, Associate Pastor, Clinton Tabernacle AME Zion Church

Special Presentations
A. Recognition of Hickory Police Department’s Street Crimes Interdiction Unit and Gang of One Coordinator - Hickory Police Department’s Street Crimes Interdiction Unit was recognized as the 2013 Gang Unit of the Year by the North Carolina Gang Investigators Association. The members of the unit are Sergeant Jeff Medley, Master Police Officer Mike Crisp, Master Police Officer Daniel Orders and Police Officer Gordon Killian. Hickory Police Department’s Gang of One Coordinator Sarah Nelson was recognized as the 2013 Civilian of the Year by the North Carolina Gang Investigators Association. Both awards were presented at the 2013 North Carolina Gang Investigators Association Annual conference on August 13, 2013.

Persons Requesting to Be Heard

Consent Agenda
A. Approval of Accepting the Low Bid Meeting Specification for One Automated Side Loader Refuse Truck. - Staff request approval of purchasing one automated side loader refuse truck from
Advantage Truck Center in the amount of $256,270, piggy backing off the City of Raleigh’s bid package. This truck is used for providing services to approximately 800 residential customers per day. Funds for this unit are in the FY2013-2014 budget.

B. Approval of Six Days of Vacation Time as Prizes for United Way Participation. - Each year the City of Hickory conducts a United Way campaign, providing an opportunity for coworkers to support United Way and its member organizations. To encourage participation the United Way Campaign Committee would like to offer participants a chance to win some vacation time. Based on the level of participation, coworkers would be eligible to enter a drawing to win one of three vacation time prizes of one day, two days, or three days. Staff requests approval of six days of vacation time to be used as
prizes for the United Way Campaign.

C. Transfer of Cemetery Deed from City of Hickory to Gail Marshall Reese in Fairview Cemetery

D. Transfer of Cemetery Deed from Alice B. Davidson, Widow and Cecil T. Bost Jr. and wife, Gretchen Lawson to Cecil T. Bost Jr. and wife, Gretchen Lawson Bost in Oakwood Cemetery

E. Transfer of Cemetery Deed from Alice B. Davidson, Widow and Cecil T. Bost, Jr. and wife, Gretchen Lawson Bost to Alice B. Davidson Revocable Trust, dated November 28, 2005 in Oakwood Cemetery.

F. Approval to Declare 8,100 Surplus Discarded Library Materials so that these Materials may be given to the Friends of the Library to be sold at the Friends October 2013 Book Sale and/or at the “Corner Book Store” at Patrick Beaver Memorial Library.- The sale of donated and discarded books is the primary fundraising activity of the Friends of the Library and discarded library materials comprise a significant portion of their inventory. The sale of these items ultimately benefits the library, and is an appropriate means of disposing of unneeded materials. Public Notice advertised on August 23, 2013 in a newspaper having general circulation in the Hickory area.

G. Approval to Submit a Proposal for Funding Smoke Alarms through the North Carolina Department of Insurance – Office of the State Fire Marshal. - The City of Hickory Fire Department requests approval to submit a grant to the North Carolina Department of Insurance – Office of State Fire Marshal to acquire smoke alarms to continue one of the department’s life safety programs. The grant request is for an ongoing program, of which no money is expected to be provided by the City. The alarms will be issued during an ongoing process and firefighters will install in homes of Hickory
residents. The alarm program offers residents of Hickory a means to obtain not only alarms; it provides an opportunity for the department to provide a higher level of awareness of the hazards and risks in residential occupancies.


H. Hickory Police Department Requests Permission to Accept the 2013 Justice Assistance Grant (JAG) in the Amount of $23,860. - The City of Hickory has received notification to receive $23,860 under the 2013 Justice Assistance Grant Program. The JAG Program is a formula-based grant through the Office of Justice Programs/Bureau of Justice Assistance (BJA) that utilizes Uniform
Crime Reporting statistics of all law enforcement agencies to determine eligibility for direct federal grant awards. Cities and Counties are required to submit joint applications for the available funding. There is no match required. Hickory Police Department recommends using grant funds from the Justice Assistance Grant to purchase in-car cameras.

I. Budget Ordinance Amendment Number 3.
1. To transfer $69,043 from Contingency to Public Buildings for the construction of ADA compliant bathrooms at the Hickory Community Theatre building (a City-owned facility). This is part of a larger renovation to the facility being financed by the Hickory Community Theatre. This expenditure was approved with the FY13-14 Annual Budget.

2. To transfer $46,000 of Capital Reserve Investment Earnings to the Henry Fork Regional Park Lighting Capital Project. $710,000 is needed to fund the project of which the Catawba Valley Youth Soccer Association (CVYSA) will provide $125,000. This project will provide lighting to currently unlit fields thereby allowing usage in both the fall and spring soccer seasons.

J. Capital Project Ordinance Number 1.
1. To budget a $585,000 transfer from Capital Reserve and to budget a $125,000 donation from Catawba Valley Youth Soccer Association (CVYSA) in the Henry Regional Park Lighting Capital Project. This project will provide lighting to currently unlit fields thereby allowing usage in both the fall and spring soccer seasons. Approved in FY13-14 Annual Budget.

New Business - Public Hearings
1. Voluntary Satellite Annexation of Property Located at 2633 Springs Road NE, Hickory, Containing 1.675 Acres. -  Venture Properties VII, LLC has submitted a petition for voluntary satellite annexation of 1.675 acres of property located at 2633 Springs Road NE, Hickory. The petitioner requested annexation in order to connect to the City of Hickory’s sanitary sewer system. The petitioner’s intent is to construct a 12,500 foot retail business on the property. This public hearing was advertised on August 23, 2013 in a newspaper having general circulation in the Hickory area.

2. FY 2012-2013 Consolidated Annual Performance and Evaluation Report (CAPER). -  The U.S. Department of Housing and Urban Development requires the City of Hickory, as a Community Development Block Grant (CDBG) entitlement funding recipient, to report on CDBG monies spent within the previous fiscal year. This CAPER – Consolidated Annual Performance and Evaluation Report, evaluates the effectiveness of the use of resources in addressing identified goals and objectives cited in the Annual Action Plan which is prepared before the fiscal year begins. This public hearing was advertised on August 22, 2013 and September 3, 2013 in a newspaper having general circulation in the Hickory area.

New Business - Departmental Reports:
1. Approval of a Purchase Agreement, in the Amount of $710,000 with Musco Sports Lighting, LLC for the Purchase and Installation of Soccer Field Lights at Henry Fork River Regional Recreation Park. - The purchase and installation of the soccer field lights will be accomplished through a purchase agreement with Musco Sports Lighting LLC, through The Interlocal Purchasing System (TIPS/TAPS), of which the City of Hickory is a participating member. Musco will also provide the design and layout for the lighting system in addition to the purchase and installation of the equipment. Musco has a 25 year warranty with no field light maintenance costs incurred by the City of Hickory for 25 years. Catawba Valley Youth Soccer Association will contribute $125,000 towards the project. The City’s portion is $585,000 and funds are budgeted in FY13-14 annual budget.

2. Code Enforcement Annual Report Code Enforcement annual report highlighting cases and progress from the previous year. Current trends and anticipated future challenges will also be
presented.