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Saturday, February 15, 2014

Agenda about the City Council meeting of February 18, 2014

This Agenda is about the Hickory City Council meeting that took place on the date listed above. City council meetings are held on the first and third Tuesdays of each Month in the Council Chambers of the Julian Whitener building.

At right of this page under Main Information links is an Hickory's City Website link. If you click on that link, it takes you to our city’s website, at the left of the page you will see the Agenda's and Minutes link you need to click. This will give you a choice of PDF files to upcoming and previous meetings.

You will find historic Agenda and Minutes links. Agendas show what is on the docket for the meeting of that date. The Minutes is an actual summary of the proceedings of the meeting of that date. You can also look in the upper right hand corner of the front page of the Hickory Hound and (will soon) find the link to the past history of Hickory City Newsletters.

Here is a summary of the agenda of the meeting. There were a couple of important items that were discussed at this meeting and the details are listed further below:

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City Website has changed - Here is a link to the City of Hickory Document Center

  City Council Agenda - February 18, 2014

Invocation By Rev. David Roberts, Morning Star First Baptist Church

Special Presentations
A. Jeff Neuville, Business Development Committee – Presentation of Business Well Crafted Award to Mark Brown, Territory Sales Manager, Coca-Cola Bottling Co. Consolidated

B. Presentation by Community Groups Requesting Appropriations from the City Council during the Next Fiscal Year Beginning July 1, 2014. The Council will not take action tonight. Action will be taken when the Council considers the City’s annual budget in May or June. These presentations are made so Council Members can ask questions or make comments about the requests. Presenters will be allotted no more than five (5) minutes to make their presentations to Council. Organization Presentation - By - Amount Requested
Catawba County Economic Development Corporation - Scott Millar  - $149,919.71
Catawba County Economic Development Corporation – Greater Hickory Classic  - Scott Millar -  $75,000
Children’s Advocacy & Protection Center - Deborah Johnson - $10,000
Habitat for Humanity - Mitzi Gellman - $7,816
Hickory Downtown Development Association - Margaret Huss Jackson - $65,000
Hickory Metro Convention & Visitors Bureau - Bebe Leitch - $25,000
SALT Block Foundation - Mark Sinclair - $100,000
United Arts Council of Catawba County - Alan Jackson - $40,010

Consent Agenda:
A. Approval to Issue a Pyrotechnic Display Permit to Hickory Crawdads. - Mark Seaman, General Manager of the Hickory Crawdads has submitted a request to obtain permission to have a public fireworks display on the following 2014 dates: April 11; May 23; June 6, 17, 27; July 4, 25; and August 8, 15, 22. The following would be rain out dates: April 12; May 24; June 7, 28; July 5, 26; and August 9, 16, 23. The North Carolina Fire Code requires a mandatory operational permit for the use and handling of pyrotechnic special effects material. The Fire Prevention Bureau shall review all required documentation. The Fire Prevention Bureau will also inspect the pyrotechnics display area prior to the event to ensure compliance with all guidelines and codes.

B. Approval to Issue a Pyrotechnic Display Permit to Hickory Motor Speedway. - Kevin Piercy, General Manager of the Hickory Motor Speedway has submitted a request to obtain permission to conduct public fireworks displays on the following 2014 dates: June 28; July 5, 26; and September 13. The following would be rain out dates: July 12 or 19; July 27 or August 2; and September 14, 27 or October 25. The North Carolina Fire Code requires a mandatory operational permit for the use and handling of pyrotechnic special effects material. The Fire Prevention Bureau shall review all required documentation. The Fire Prevention Bureau will also inspect the pyrotechnics display area prior to the event to ensure compliance with all guidelines and codes.

C. Approval of First Amendment to an Agreement between the Western Piedmont Council of Governments and the City of Hickory for Assistance in Supporting the Western Piedmont Stormwater Partnership. - Staff requests approval of the First Contract Amendment to revise the “Time of Performance” schedule in the current agreement between the City of Hickory and the Western Piedmont Council of Governments (WPCOG) to implement the National Pollutant Discharge Elimination System (NPDES) Phase II Public Education program through the Western Piedmont Stormwater Partnership. The Time of Performance schedule would be revised such that all work would be completed during the period of January 1, 2014 to June 30, 2014.

D. Approval of Annual Auditing Contract with Martin Starnes & Associates in the Amount of $51,500. - The City of Hickory has utilized the services of Martin Starnes & Associates for the past five years with excellent results. The North Carolina Local Government Commission (LGC) does not require formal bid for auditing services due to the professional relationship formed between auditors and clients over an extended work history. The Secretary of the Local Government Commission approves all local government contracts and invoices for audit or audit-related work. The LGC requires approval of the auditing contract on an annual basis. Last year the City of Hickory approved a three year renewal contract with Martin Starnes & Associates. The annual renewal ending June 30, 2014 will be the second year of this contract. Staff requests approval to accept the renewal of the annual contract for auditing services with Martin Starnes & Associates for fiscal year ending June 30, 2014 in the amount of $51,500.

E. Citizens’ Advisory Committee Recommendations for Assistance through the City of Hickory’s Housing Programs. - The following requests were considered by the Citizens’ Advisory Committee at their regular meeting on February 6, 2014:
 Tillis and Lucille Rendleman, 131 5th Avenue SW, Hickory, were awarded a City of Hickory’s 
Housing Rehabilitation Loan. The Citizens’ Advisory Committee recommends approval for assistance not to exceed $10,000.00 for repairs to their house. Assistance would be in the form of a 3% interest loan for a 10 year period.

Funds are budgeted for these items through the City of Hickory’s former Rental Rehabilitation Program income received in FY 2012 and/or program income received through the City of Hickory’s Community Development Block Grant Program.

Each of the following applicants is being recommended for approval for assistance under the City of Hickory’s 2013 Urgent Repair Program. This program provides qualified low income citizens with assistance for emergency-related repairs not to exceed $5,400.
 Susan Nelson, 531 21st Avenue NE, Hickory,
 Mildred Williams, 29 7th Avenue SE, Hickory,

F. Special Event/Activities Application for Charity Chase Half Marathon, Bruce Felkins/Charity Chase President and Mandy Pitts/Charity Chase Vice President, Sunday, June 1, 2014 from 6:30 a.m. to 1:00 p.m., 13.1 miles in NE/NW Hickory with start on Main Avenue near Elk’s Lodge and finish in Union Square.

G. Special Event/Activities Application for National Day of Reason 2014 (Hickory, NC Rally), Gene Elliott, President, Hickory Humanist Alliance, Thursday, May 1, 2014 from 2:00 p.m. to 7:00 p.m. in Union Square Common.

H. Special Event/Activities Application for Taste of Hickory, Kirby Dodd, Gary Young, Mandy Pitts, Tri Chairs of local event to promote Taste. Well Crafted.; Lady Elks/Hickory Elks Club #1654 and City of Hickory, Life. Well Crafted. Brand. Sunday, May 18, 2014 from 12:00 p.m. to 9:00 p.m. at L.P. Frans Stadium concourse at Winkler Park.

I. Special Event/Activities Application for Corporate Challenge, Angela Smith, Senior Recreation Programmer, Tuesday, March 11, 2014 from 4:30 p.m. to 9:30 p.m. on Union Square.

J. Approval of Resolution of Tentative Award for Eastwood Subdivision Sanitary Sewer Lines. - The Public Utilities Department and Catawba County Environmental Health identified three areas as areas of concern in 1998 as a part of the future service areas for the City of Hickory Sanitary Sewer System. Staff originally applied for State Revolving Grant funds for completion of this project April 1, 1999. After a number of years, NCDENR Division of Water Quality and NC Construction Grants and Loans issued final approval of the Preliminary Engineers Report on May 10, 2010 and approved the project for funding through State Revolving Grant Funds in the amount of $2,946,042.99. The project consists of three identified concentrations of residential housing that have historical problematic septic systems within the existing City of Hickory ETJ and accessible to existing City of Hickory sanitary sewer lines. Eastwood Subdivision is the first component of the overall project to be bid and ready for award. This Resolution of Tentative Award is a required step for NCDENR-DWR Infrastructure Finance Section funded projects. Upon approval of the project bids by NCDENR- DWRIFS after receipt of this Resolution of Tentative Award and Engineer’s Bid Certification, a request for Bid Acceptance and Award will be sent to City Council for further action. Staff recommends City Council approval of this Resolution of Tentative Award for Eastwood Subdivision Sanitary Sewer Lines Project to Neill Grading and Construction, Inc.

K. Approval of Change Order Three to Jimmy R. Lynch & Sons for the Hickory-Catawba
Wastewater Treatment Plant (HCWWTP) Upgrade Project. - The City of Hickory Public Utilities Department initiated the HCWWTP Upgrade Project in February 2013. The current contract amount is $10,292,237.19 which includes previously approved Change Order 2. The project was established with a contingency fund in order to address unforeseen expenses that may arise. Change Order 3 consists of six (6) items with one (1) item being a deductive change from the project and five (5) items being added due to permitting or unforeseen construction issues. The single largest item that is included in this change order is $6,918.71 for payment of undercut of poor soils and replacement with stone in the area of the waste loading station. The only material change is for $940.50 for galvanizing the hoist rail to prevent dis-similar metal corrosion. The deductive item totals $1,485.00 for substitution of a NEMA 3R rated Switchgear in-lieu of the NEMA 12 Switchgear that was intended in the design. Contract Change Order 2 was previously approved for $11,532.76. Contract Change Order total to date would be $83,563.08, including Change Order 1, 2 and 3 or 0.82% of
the original project contract. Revised contract total to date will be $10,303,220.08. The City of Hickory and Catawba County will split all expense equally at 50% each according to the Contract. Staff requests Council approval of Change Order 3 to Jimmy  R. Lynch & Sons, Inc. in the amount of $10,982.89 for the Hickory-Catawba Wastewater Treatment Plant (HCWWTP) Upgrade Project.

L. Budget Ordinance Amendment Number 15.
1. To budget $3,000 from the Friends of the Library in the Departmental Supplies line item for the new teen area.

2. To appropriate $4,530 of General Fund Balance (Funds reserved from the State of North Carolina Un-Authorized Substance Tax revenue) and budget in the Police Department's Departmental Supplies line item. This amendment is necessary to purchase DARE (Drug Abuse Resistance Education) workbooks, shirts for graduation and other items needed for graduation. Funds are made available to the Police Department from the State and remain in General Fund Balance until appropriated.

3. To budget a $4,951 insurance claim payment in the Traffic Division M&R Traffic Signals line item. This insurance claim payment is for damage to a utility pole and traffic light signal that occurred on 01-13-14.

Informational Item
A. Special Meeting of the City Council which was scheduled and posted for February 11th
was cancelled due to weather and rescheduled to Friday, February 28, 2014.

New Business - Public Hearings
1. Resolution Confirming and Levying Assessments Along a portion of 10th Avenue NE – Petition No. 02-12 - The City Clerk received a petition from the owners of the properties along 10th Avenue NE to install curb and gutter along a portion of their street per Section 29-2 of the Hickory Code of Ordinances. The City Council adopted a Resolution Directing the Street Improvement Project be Undertaken on December 18, 2012 and the work was completed on June 24, 2013. The Preliminary Assessment Roll for Petition 02-12 has been prepared based on the curb and gutter constructed along 10th Avenue NE. Staff recommends that the Resolution Confirming and Levying Assessment be approved. Advertised  February 7, 2014.

New Business - Departmental Reports:
1. Approval of a Resolution of Support for the Western Piedmont Council of Governments’ Investing in Manufacturing Communities Program Application and Presentation by Andrea Surratt on the IMCP Grant Investigation Manufacturing Community Partnership. - The Western Piedmont Council of Governments is leading the application process for the IMCP (Investing in Manufacturing Communities Partnership). It is a federal initiative designed to accelerate the resurgence of  manufacturing. It is a partnership of various federal cabinet departments/agencies. Through this challenge, 12 communities will be designated “Manufacturing Communities”. This designation provides:
 Preferred consideration for $1.3 billion in federal dollars and assistance
 A cabinet department/agency point of contact to help access federal economic development funding
 Branding and promotion under the “Manufacturing Community” designation
 Additional possible consideration for EDA Challenge Grants
The deadline for the application is March 14, 2014.

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