This Agenda is about the Hickory City Council meeting that took place on the date listed above. City council meetings are held on the first and third Tuesdays of each Month in the Council Chambers of the Julian Whitener building.
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Here is a summary of the agenda of the meeting. There were a couple of
important items that were discussed at this meeting and the details are
listed further below:
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City Council Agenda - February 3, 2015
Hound Notes: Once again not much here. On this night, after the formality of the second reading, the Bond Commission is officially sanctioned. Names have already been released of the people who will serve as Ex-Officio representatives.
There are still some of the Boards and Commissions that need to add their representative.
We should find out the 28 comrades and family members who the Council will be naming as personal representatives. I'm not sure if they will be passed out their rubber stamps at this meeting or when they meet in whatever gymnasium it will take to seat the 42 m3mb3rs of this thing.
Snarky remark earned when telling people that they only want "positive" people to serve on this thing.
Business Development Committee - Dana Chambers
Catawba County Chamber of Commerce - Will Locke
Citizen’s Advisory Committee
Community Appearance Commission - Charles Hayes
Community Relations Council - Adelia Parrado-Ortiz
Hickory International Council
Hickory Regional Planning Commission - Shauna O’Brien
Historic Preservation Commission
Library Advisory Board - Carolyn Sinclair
Parks and Recreation Commission - Dean Proctor
Public Art Commission - Jennifer Helton
Recycling Advisory Board - Norm Meres
University City Commission - Ryan Edwards
Youth Council - Andrew Howard
Invocation by Rev. Karla Woggon, Rector, Episcopal Church of the Ascension
A. Approval of a Resolution for Acceptance of an Offer of Dedication of Street Right-of-Way, being a Portion of 17th Street Drive SE. - In 2014 construction began on a commercial development north of US 70 SE adjacent to the Hickory Metro Convention Center. This development consisted of four new parcels of property, as well as a new roadway to provide access. Currently one of the parcels has been developed, and is home to the new Hilton Garden Inn hotel. The City has been presented with an offer of dedication for a portion of 17th Street Drive SE, which is shown as a 50 foot right-of-way on a Plat recorded in Book 73, at Pages 59 and 60, of the Catawba County Registry. The roadway was constructed and inspected by the City’s Public Services Department to ensure the roadway was constructed to proper specifications. Staff recommends approval of the Resolution accepting the offer of dedication for the segment of 17th Street Drive SE, as shown on Plat Book 73, Pages 59 and 60 of the Catawba County Registry.
B. Approval of Closing Patrick Beaver Memorial Library and Ridgeview Branch Library from 9:00 a.m. to 1:00 p.m. on February 6, and February 20, 2015. - Library Staff requests approval to close Patrick Beaver Memorial Library and Ridgeview Branch Library from 9:00 a.m. to 1:00 p.m. on Friday, February 6, and Friday, February 20, 2015, for two work sessions in connection with the Library’s strategic planning process. Consultant Dr. Anthony Chow will work with the Strategic Plan Steering Committee and Library Staff to develop a new Strategic Plan. It is important that all library staff, both full-time and part-time be included in the development of a new Strategic Plan to ensure their buy-in and ability to implement and carry out all elements of the Plan. Their participation will allow Hickory Public Libraries to continue delivering superior library services to the citizens of the City of Hickory and Catawba County. The two half-days will be considered staff development training for this year. Staff recommended the Friday morning closings as less disruptive to library customers.
C. Approve the Installation of an All-Way Stop at the Intersection of 19th Avenue NE at 3rd Street NE. - The Traffic Division received all necessary paperwork from residents within the subdivision in regards to Traffic Calming Guidelines and have found the residents to be in compliance with the guidelines. Traffic calming has been done on 19th Avenue NE to reduce the speed limit to 25 mph, however, based on recent speed studies it appears traffic is still speeding along 19th Avenue NE. The next step, according to the City’s Traffic Calming Guidelines, is to install an all-way stop to help the speed issue. Staff recommends the installation of an all-way stop at the intersection of 19th Avenue NE at 3rd Street NE.
D. Special Events Activities Application for A Hickory Holiday, Connie Kincaid, Executive Director, Hickory Downtown Development Association, December 17, 2015, 3:00 p.m. to 8:00 p.m. Union Square.
E. Special Events Activities Application for Downtown Hickory Shuck & Peel Party, Connie Kincaid, Executive Director, Hickory Downtown Development Association, November 14, 2015, 12:00 p.m. to 11:00 p.m. Union Square.
F. Special Events Activities Application for Hickory Oktoberfest 2015, Connie Kincaid, Executive Director, Hickory Downtown Development Association, Friday, October 9, 2015 through Sunday, October 11, 2015. Set up will begin 6:00 a.m. on October 9th, and clean-up ends at 11:00 p.m. on October 11th. Event time: October 9, 12:00 p.m. to 11:30 p.m., October 10, 10:00 a.m. to 11:30 p.m. and October 11, 12:00 p.m. to 5:30 p.m. Event location: Blocks with boundaries of 3rd Street NW (W), Government Avenue SW (S), 2nd Avenue NW (N), and Center Street (E). Alcohol sales should cease at 10:30 p.m. on October 9th and 10th.
G. Approval of a Contract with Light-N-Up, LLC to Install Specialized Equipment and Graphics onto New Police Vehicles. - Hickory Police Department requests approval of a contract with Light-N-Up, LLC to complete the turnkey up-fitting of all specialized equipment and graphics for ten new police package Chevrolet Tahoes. Each of the new vehicles will require the installation of all specialized and safety equipment to include blue lights, siren, console, radios, computer, printer, radar, prisoner partitions, gun lock boxes, and graphics packages. A total of three vendors submitted bids in the formal bid process. Light-N-Up, LLC’s bid of $106,389.60 was the lowest of the three bids. Hickory Police Department recommends approval to enter into a contract with Light-N-Up, LLC in the amount of $106,389.60 to install all specialized equipment and graphics on ten police package Chevrolet Tahoes.
Funds are budgeted in the 2014/2015 CIP.
H. Approval of Change Order Number 2 for the Hickory Metro Convention Center Parking Deck.- On January 20th 2015, Council approved change order number one for $78,640 which was necessary due to design modifications based on soil conditions. It consisted of an additional three micro-piles at contract depth of 65 feet each (adding 195 feet total depth to original contract) plus thirty tension micro-piles (lump sum price; not based on vertical depth) for shear loading. Soils at the Convention Center are variable and consist of not only natural in-place earth but also fill material that was placed to create the several levels of the existing parking in front of the facility. As standard practice for the original contract, the architect and structural engineer used the best available information to estimate the depths of each of the 95 foundation micro-piles that were required for the proposed structure. The actual total depths for suitable soil conditions at each micro-pile could not be obtained until the pile is installed. Installation of all micro-piles has now been completed by the contractor. The total vertical linear feet of micro-pile depth in the original contract and after change order number one was estimated at 6,305 feet. Total final vertical depth of all micro-piles is 7,226 feet. The original contract specified a unit price of $60 per foot of additional depth. The additional depth beyond contract amount equals 921 feet. The contractor, Matthews Construction Company, requests that $55,260 be added to the approved contract amount for the additional depth of pile structure. The original contract amount was $2,576,000. The proposed contract amount with this change order number two is $2,709,900.
I. Budget Ordinance Amendment Number 12.
1. To transfer $41,331 of remaining revenues in excess of expenditures, related to the Hickory District Court Facility in FY13-14, from the General Fund to the District Court Capital Reserve Fund.
2. To budget a $6,000 insurance claim payment in the Airports M & R Grounds line item. This insurance claim payment is for damage sustained to a light post caused by a tenant on 06-10-14 however the insurance claim payment was received on 11-18-14.
3. To budget a $5,100 insurance claim payment in the Airports M & R Grounds line item. This insurance claim payment is for damage sustained to a light post on 08-08-14 however the insurance claim payment was received on 12-11-14.
4. To budget a $60 Library donation in the Library books line item. This donation is made in honor of Peg Schulten by the Second Tuesday Book Club.
5. To budget a $100 Library donation from the GFWC Hickory Woman’s Club in the Library Programming line item.
6. To budget an $80 Library donation from the Quest Book Club in the Patrick Beaver Memorial Library Programming line item.
7. To budget $35 of proceeds from the Saloma Furlong book signing in the Library Programming line item.
8. To budget a $50 Library donation from Ann Greene and Deborah Finger in memory of Lola Reese in the Library Programming line item.
9. To budget a $25 Library donation from Monica Olinger in honor of Lola Reese in the Library Books line item.
10. To budget a $25 Library donation from Patricia Kirby in memory of Lola Reese in the Library Books line item.
11. To budget a $100 Library donation from the staff of Triad Health Project in memory of Lola Reese in the Library Books line item.
12. To budget a total of $150 of donations in the Youth Council expenditure line item. Donations in the amounts of $100 and $50 will be used for the State Youth Council Conference.
New Business - Departmental Reports:
1. Approval of a Municipal Agreement between the City of Hickory and North Carolina Department of Transportation for Intersection Improvements for Sandy Ridge Road. - Staff requests approval of a Municipal Agreement between the City of Hickory and North Carolina Department of Transportation for intersection improvements on 16th Street NE (Sandy Ridge Road) at 21st Avenue NE and 29th Avenue Drive NE. The Federal Highway Administration designated the Sandy Ridge Road intersections at 21st Avenue NE and 29th Avenue Drive NE eligible for intersection improvements using Congestion Mitigation and Air Quality (CMAQ) funds to replace vehicular greenhouse gas emissions. To accommodate the vehicle storage for the turning motions at the intersections, Sandy Ridge Road will be widened between 21st Avenue NE and 29th Avenue Drive NE. Approaches will also be improved. The North Carolina Department of Transportation (NCDOT) will participate in funding the project using federal funds up to $2,153,000. As part of the 80 percent NCDOT and 20 percent City funding, the City of Hickory will be responsible for up to $538,250, for a total estimated project cost of $2,691,250. These CMAQ funds are to be applied to right of way acquisition, utility relocation, and project construction. The City engineering division is designing the project, and will go through NCDOT reviews and approvals. It is scheduled to be designed and constructed over the next five years. Staff recommends approval of the Municipal Agreement between the City of Hickory and North Carolina Department of Transportation.
2. Consideration of the Request to Amend the Vacant Building Grant Agreement from Shuford Mills, LLC. - Shuford Mills, LLC received a Vacant Building Revitalization Grant in the amount of $20,000 to demolish the building located at 1360 Highland Avenue NE. The original grant agreement was approved on January 7, 2014. This agreement was subsequently amended to extend the project deadline on September 16, 2014. The amended project deadline was February 1, 2015. The extension was requested so that the property owner could save and restore a 100 foot section of wall. Demolitio n work at the site is nearly complete. There is some additional grading and fill work that will be required in addition to completion of the wall restoration. Shuford Mills requested additional time due to delays in the steel fabrication and installation process related to the building wall rehabilitation. The previous extension requires the completion of all demolition work including site restoration and completion of the building wall rehabilitation. Shuford Mills, LLC will spend approximately $249,006 on this renovation. The agreement does not include an option for an extension. Therefore, any additional extension would need approval by City Council. Amendment 2 would extend the deadline for completing all demolition and site restoration activities 60 days from the February 1, 2015 deadline as described in Amendment 1. Staff requests City Council’s consideration of amending the agreement to permit payment of the $20,000 upon completion of all site restoration and wall rehabilitation work.
3. Quarterly Finance Report
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