At right of this page under Main Information links is an Hickory's City Website link. If you click on that link, it takes you to our city’s website/ The City's website evolves over time, but currently towrds the top right there is a Link called Quick Links. Click that on and look for the Agenda's and Minutes link you need to click. Scroll down from there and this will show you a list of PDF files to upcoming and previous meetings.
Agendas show what is on the docket for the meeting of that date. The Minutes is an actual summary of the proceedings of the meeting of that date. You can also look in the upper right hand corner of the front page of the Hickory Hound and (will soon) find the link to the past history of Hickory City Newsletters.
Here is a summary of the agenda of the meeting. There were a couple of important items that were discussed at this meeting and the details are listed further below:
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City Council Agenda - February 17, 2015=================================================
Hound Notes: Not much here. On this night, the formality Community Groups asking for funds for the upcoming fiscal year. Basically these request presentations are the same groups every year and the speeches are for the most part canned with the exception of the Downtown Development Association. They do a power point and go over their events of the past year and what to expect in the upcoming year, which is informative.
Then we get another Friends of Hickory Inc. presentation. This group seems to fit perfectly under the City's Umbrella. It's confusing to tell who is doing the work here. The eye test says that this Kiddie Park on the Square certainly seems to be a Hickory Inc. project.
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Invocation by Rabbi Dennis Jones, Temple Beth Shalom
Special Presentations
A. Presentation by Community Groups Requesting Appropriations from the City Council during the Next Fiscal Year Beginning July 1, 2015. - The Council will not take action tonight. Action will be taken when the Council considers the City’s annual budget in May or June. These presentations are made so Council Members can ask questions or make comments about the requests. Presenters will be allotted no more than five (5) minutes to make their presentations to Council.
Organization Presentation - By Amount Requested
Catawba County Economic Development Corporation - Scott Millar - $149,483.98
Catawba County Parenting Network - Susan Lee - $5,000
Habitat for Humanity of Catawba Valley - Mitzi Gellman - $19,088
Hickory-Conover Tourism Development Authority - Bruce Eckard - $20,000
Hickory Downtown Development Association - Darrell Rogers - $50,000
SALT Block Foundation - Lawrence Thompson - $100,000
United Arts Council of Catawba County - Alan Jackson - $40,065
Viewmont Business Association - Donna Price - $5,000
YMCA - Gerry Knox - $9,900
Consent Agenda:
A. Acceptance of a Sanitary Sewer Line Easement for the Property of Ronald Killian and wife Susan Killian for Installation of a Sanitary Sewer Line. - Staff requests acceptance of a 12.5 foot temporary and 25 foot permanent sanitary sewer line easement for the property of Ronald Steven Killian and wife, Susan T. Killian described as PIN 3723-07-59-6569 for installation of a sanitary sewer line. This temporary and permanent easement is necessary for completion of the Random Woods Subdivision Sanitary Sewer Project. This project was awarded to the City as a State Revolving Grant by NCDENR-DWQ in 2012 in the amount of 2.943 million dollars. The easement was negotiated for two 4-inch sanitary sewer connections in exchange for the easement. Staff recommends approval of the easement across the property of Ronald Killian and wife, Susan Killian.
B. Acceptance of a Sanitary Sewer Line Easement for the Property of Ross Bowman and wife, Paula Bowman for Installation of a Sanitary Sewer Line. - Staff requests acceptance of a 25 foot temporary and 25 foot permanent sanitary sewer line easement for the property of Ross Bowman and wife, Paula J. Bowman described as PIN 3723-07-59-5748 for installation of a sanitary sewer line. This temporary and permanent easement is necessary for completion of the Random Woods Subdivision Sanitary Sewer Project. This project was awarded to the City as a State Revolving Grant by NCDENR-DWQ in 2012 in the amount of 2.943 million dollars. The easement was negotiated for one 4-inch sanitary sewer connection and connection to the home by a plumber in exchange for the easement. Staff recommends approval of the easement across the property of Ross Bowman and wife, Paula J. Bowman.
C. Acceptance of a Sanitary Sewer Line Easement for the Property of Dorothy Elrod Huffman for Installation of a Sanitary Sewer Line. - Staff requests acceptance of a temporary and permanent sanitary sewer line easement for the property of Dorothy Elrod Huffman described as PIN 372307-59-3998. This temporary and permanent easement is necessary for completion of the Random Woods Subdivision Sanitary Sewer Project. This project was awarded to the City as a State Revolving Grant by NCDENR-DWQ in 2012 in the amount of 2.943 million dollars. The easement was negotiated for one 4-inch sanitary sewer connection and connection to the home by a plumber in exchange for the easement. Staff recommends approval of the easement across the property of Dorothy Elrod Huffman.
D. Acceptance of a Sanitary Sewer Line Easement for the Property of Steven Cook and wife, Lori Cook for Installation of a Sanitary Sewer Line. - Staff requests acceptance of a 25 foot temporary and 25 foot permanent sanitary sewerline easement for the property of Steven E. Cook and wife, Lori S. Cook described as PIN 3723-07-59-4698. This temporary and permanent easement is necessary for completion of the Random Woods Subdivision Sanitary Sewer Project. This project was awarded to
the City as a State Revolving Grant by NCDENR-DWQ in 2012 in the amount of 2.943 million dollars. The easement was negotiated for one 4-inch sanitary sewer connection in exchange for the easement. Staff recommends approval of the easement across the property of Steven E. Cook and wife, Lori S. Cook.
E. Acceptance of a Sanitary Sewer Line Easement for the Property of Walter D. Scharer and wife, Jerelyn H. Scharer for Installation of a Sanitary Sewer Line. - Staff requests acceptance of a 12.5 foot temporary sanitary sewer line easement for the property of Walter D. Scharer and wife, Jerelyn H. Scharer described as PIN 3723-07-59-6817 for installation of a sanitary sewer line. This temporary and permanent easement is necessary for completion of the Random Woods Subdivision Sanitary Sewer Project. This project was awarded to the City as a State Revolving Grant by NCDENR-DWQ in 2012 in the amount of 2.943 million dollars. The easement was negotiated for one 4-inch sanitary sewer connection in exchange for the easement. Staff recommends approval of the easement across the property of Walter D. Scharer and wife, Jerelyn H. Scharer.
F. Acceptance of a Sanitary Sewer Line Easement for the Property of Steven R. Pendleton for Installation of a Sanitary Sewer Line. - Staff requests acceptance of a 12.5 foot temporary sanitary sewer line easement for the property of Steven R. Pendleton described as PIN 3723-07-59-6501 for installation of a sanitary sewer line. This temporary and permanent easement is necessary for completion of the Random Woods Subdivision Sanitary Sewer Project. This project was awarded to the City as a State Revolving Grant by NCDENR-DWQ in 2012 in the amount of 2.943 million dollars. The easement was negotiated for one 4-inch sanitary sewer connection in exchange for the easement. Staff recommends approval of the easement across the property of Steven R. Pendleton.
G. Approval of Statement of Work Agreement with Katalyst Network Group in the Amount of
$104,104.90. - The Hickory Police Department headquarters administrative telephone system in an
analog system that is approximately 18 years old, and is in need of replacement due to the fact that the system is no longer supported by the manufacturer. City Council approved at their January 6, 2015 and January 20, 2015 Council meetings, the purchase of the system from Katalyst Network Group. Hickory Police Department request Council’s approval of the Statement of Work Agreement from Katalyst Network Group. The Statement of Work Agreement meets the technical and installation specifications
requested by Hickory Police Department, and lists the payment invoice schedule. Hickory Police Department recommends entering into the Statement of Work Agreement with Katalyst Network Group in the amount of $104,104.90. Funds are budgeted in 2014/2015 CIP.
H. Approval of Sales Agreement and Statement of Work with Wireless Communications Inc. in the Amount of $117,373.91. - Hickory Police Department’s current 911 telephone system is approximately 18 years old and will not be supported by the manufacturer in 2015, and is in need of replacement. City Council approved, at their January 6, 2015 and January 20, 2015 City Council meetings, the purchase of needed equipment and installation of the E-911 system. Hickory Police Department requests City Council’s approval of the Statement of Work and Sales Agreement with Wireless Communications, Inc. which are consistent with the original quote for the work. Hickory Police Department recommends entering into the Sales Agreement and the Statement of Work with Wireless Communications, Inc. for the installation of the E-911 telephone system in the amount of $117,373.91. Funds arebudgeted in 2014/2015 CIP.
I. Approval of a Resolution Accepting an Offer of Dedication for a Portion of 4th Street Drive SW, as shown on Plat Book 74 at Page 119 Catawba County Registry. - The City has been presented with an offer of dedication for a portion of 4th Street Drive SW. In 2014 construction began on a new Wal-Mart Neighborhood Market at the southwest corner of the intersection of US Hwy 40 SW and 4th Street Drive SW. During the planning and design stages of the project City staff worked with the property developers to provide the dedication of additional street right-of-way adjacent to 4th Street Drive SW. The dedication of this portion of right-of-way will allow for the City to improve the current alignment of the southern intersection of US 70 SW and 4th Street Drive SW. When the property was platted, the developer provided an offer of public dedication for the portion of the right-of-way. Public use and maintenance of street right-of-way cannot occur unless City Council formally accepts the offer of public dedication by means of a duly executed Resolution. This requirement is outlined in the North Carolina General Statutes, as well as the City’s Land Development Code. Staff recommends City
Council’s approval of the Resolution accepting the offer of dedication for the portion of 4th Street Drive SW, as shown on Plat Book 74, Page 119 of the Catawba County Registry.
J. Approval to Purchase Equipment for Two New Fire Apparatus in the Amount of $153,540.32 - On August 19, 2014, City Council approved the purchase of an engine and a ladder truck from the Smeal Fire Apparatus Company. These trucks require various equipment to be considered ready for service upon their arrival in the City. There are many minimum requirements for the needed equipment on these apparatus, which are set by the Insurance Services Office (ISO) and by the National Fire Protection Association (NFPA). In addition to these minimum requirements, the Fire Department must provide additional equipment on these trucks to ensure consistent service delivery for the emergency response levels set by the Fire Department and the City of Hickory. The Fire Department Equipment Committee created a list that consisted of multiple items that cover the job functions of fire, rescue, and medical responses. A formal bid was sent out to multiple vendors of fire equipment. The Fire Department determined that there were three vendors that could provide the majority of combined equipment at each perspective lowest per unit cost.
Newton’s Fire and Safety Equipment: $46,343.38
Stevens Fire Equipment: $35,994.67
Municipal Emergency Services (MES) of the Carolinas: $71,202.27
The three contracts in bid #15-025 total: $153,540.32
The total capital appropriated for these project was $230,000. These bid contracts cover items not available on State contract. The Fire Department Staff recommends Council’s approval of award to the above vendors at these adjusted unit cost amounts.
K. Approval of Annual Auditing Contract with Martin Starnes & Associates in the Amount of $56,000. - The City of Hickory has utilized the services of Martin Starnes & Associates for the past six years with excellent results. The North Carolina Local Government Commission (LGC) does not require formal bid for auditing services due to the professional relationship formed between auditors and clients over an extended work history. The Secretary of the Local Government Commission approves all local government contracts and invoices for audit or audit-related work. The LGC requires approval of the auditing contract on an annual basis. In 2013, the City of Hickory approved a three year renewal
contract with Martin Starnes & Associates. The annual renewal ending June 30, 2015 will be the third year of this contract. Staff requests approval to accept the renewal of the annual contract for auditing services with Martin Starnes & Associates for fiscal year ending June 30, 2015 in the amount of $56,000.
L. Request to Amend the Parking Ordinance for the Farmer’s Market to Include Last Year’s Ordinance #14-09, with a Time and Date Change. - Change the Farmer’s Market No Parking hours Wednesdays 8:00 a.m. to 4:00 p.m. and Saturdays 6:00 a.m. to 2:00 p.m. from April 18, 2015 through November 28, 2015
(excluding Saturday, October 10, 2015 which is Oktoberfest weekend) for the spaces south of Union Square on the north side of the parking lot road connecting the east and west parking lots as well as along the west parking lot to include the first three (3) angled parking spaces. Also, parking will be prohibited in the spaces south of Union Square along the north side of the parking lot road west of the pedestrian crosswalk as well as in the west parking lot to include the first three (3) angled parking once a month
on the third Thursday from 4:00 p.m. to 9:00 p.m. from May 21, 2015 through November 19, 2015. Towing will be enforced.
M. Budget Ordinance Amendment Number 13.
1. To appropriate $2,982 of General Fund Balance (Funds reserved from the US Department of Justice) and budget in the Police Department Departmental Supplies line item. This amendment is necessary to purchase DARE shirts and awards for the schools. Funds are made available to the Police Department from the US Department of Justice and remain in General Fund Balance until appropriated.
2. To budget a $74,644 Library Donation from the Lydia Saunders Estate in the Library Books line item for the purchase of non-fiction and children’s books ($2,500). The remaining $72,144 is for purchases of items for the Astronomy section in the Library.
3. To transfer $538,250 from General Fund-Appropriated Fund Balance to the Sandy Ridge Intersection Project. The Federal Highway Administration approved this project for intersection improvements using Congestion Mitigation and Air Quality funds to reduce vehicular greenhouse emissions. This project is the intersection of 16th Street NE at 21st Avenue NE and 29th Avenue Drive NE. Federal funds are approved in the amount of $2,153,000 (80%) with a required local match of $538,250 (20%). This budget amendment allocates the 20% local match.
4. To transfer $4,705 from the Water and Sewer Fund-Sewer Lines to the Murray Basin Capital Project. This transfer is necessary to pay for the permit fees for this project.
N. Capital Project Ordinance Amendment Number 3.
1. To budget a $4,705 transfer from the Water and Sewer Fund-Sewer Lines in the Murray Basin Capital Project Design line item. This transfer provides funds to pay for permit fees.
O. Grant Project Ordinance Number 7.
1. To accept and budget a $538,250 transfer from the General Fund-Appropriated Fund Balance and to budget $2,153,000 of Federal funds in the Sandy Ridge Intersection Project. The Federal Highway Administration approved this project for intersection improvements using Congestion Mitigation and Air Quality funds to reduce vehicular greenhouse emissions. This project is the Intersection of 16th Street NE at 21st Avenue NE and 29th Avenue Drive NE. Federal funds are approved in the amount of $2,153,000 (80%) with a required local match of $538,250 (20%). This budget amendment allocates the 20% local match.
Informational Item
A. Report of Mayor Wright’s travel to Metropolitan Mayors Meeting, Matthews Town Hall, January 30, 2015. (Mileage Reimbursement - $80.50)
New Business - Departmental Reports:
1. Approval of the Conceptual Site Plan for Friends of Hickory’s Proposed Downtown Park. - Friends of Hickory provided Staff the conceptual site plan for the proposed park to be located in a City owned parking lot adjacent to Community One Bank, at the intersection of 3rd Street NW, and Main Avenue NW. Also provided were the plans and specifications for the play equipment and safety surfacing that is being proposed for inclusion within the park. Staff has reviewed the plans and recommended changing the surface of the embankment slides from stainless steel to a plastic material due to the location of the slides not being located in a shaded area within the park. The conceptual plans were presented to the Parks and Recreation Commission on January 13, 2015. Parks and Recreation Commission, as well as Staff, recommends approval of the conceptual site plan as presented with the change of the surface of the embankment slides from stainless steel material to plastic material.
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