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Sunday, October 13, 2013

Agenda about the City Council meeting of October 15, 2013

This Agenda is about the Hickory City Council meeting that will take place on the date listed above. City council meetings are held on the first and third Tuesdays of each Month in the Council Chambers of the Julian Whitener building.

At right of this page under Main Information links is an Hickory's City Website link. If you click on that link, it takes you to our city’s website, at the left of the page you will see the Agenda's and Minutes link you need to click. This will give you a choice of PDF files to upcoming and previous meetings.

You will find historic Agenda and Minutes links. Agendas show what is on the docket for the meeting of that date. The Minutes is an actual summary of the proceedings of the meeting of that date. You can also look in the upper right hand corner of the front page of the Hickory Hound and (will soon) find the link to the past history of Hickory City Newsletters.

Here is a summary of the agenda of the meeting. There were a couple of important items that were discussed at this meeting and the details are listed further below:

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City Website has changed - Here is a link to the City of Hickory Document Center

Invocation by Rev. Jay Robison. Pastor, Viewmont Baptist Church

City Council Agenda - October 15, 2013

( Hound Pre-meeting comment) - How many City Grants is the Hollar Hosiery project going to receive before it's all said and done?


Special Presentations
A. Dave Paist, Business Development Committee, Presentation of the Business Well Crafted Award to Shurtape Technologies, LLC, Stephen Shuford
B. Proclamation for Extra Mile Day, November 1, 2013 and Recognition of Community Relation Council’s 2013 Human Relations Award Winners: Dr. Brian Vierling, Edward Rogers, Peggy Shuford and Elaine Young (Exhibit IV.B.)
C. Presentation of the Comprehensive Annual Financial Report for Fiscal Year Ended June 30, 2013 by Paula Hodges, Audit Partner with Martin Starnes & Associates

Persons Requesting to Be Heard
To be determined

Consent Agenda:
A. Approval of a Landscape Grant for Non-Residential Property Owned by Julien Cody Holdings LLC in the Amount of $2,500. - The Community Appearance Commission requests approval of a Landscape Grant for non-residential property owned by Julien Cody Holdings LLC located at 633 4th Street SW, in the amount of $2,500. The proposal involves the renovation of the exterior landscaping on the property. These improvements will include the removal of asphalt and concrete located on the property to provide for the installation of new plant materials. The applicant has provided two bids for the items listed above, which total $6,200 and $8,040. Given the estimates provided, the proposal qualifies for a $2,500 grant.

B. Approval of a Landscape Grant for Non-Residential Property Owned by 7HE Properties LLC in the Amount of $2,500. - The Community Appearance Commission requests approval of a Landscape Grant for non-residential property owned by 7HE Properties LLC located at 1010 3rd Avenue Drive NW, in the amount of $2,500. The proposal involves the renovation of the exterior landscaping of the property. These improvements will include the installation of new plant materials, as well as the replacement of a fence on the grounds of the property. The applicant has provided two bids for the items listed above, which total $5,088 and $6,325. Given the estimates provided, the proposal qualifies for a $2,500 grant.

C. Approval of an Appearance Grant for Non-Residential Property Owned by Hollar Hosiery Landlord, LLC in the Amount of $5,000. - The Community Appearance Commission requests approval of an Appearance Grant for non-residential property owned by Hollar Hosiery Landlord, LLC located at 883 Highland Avenue SE in the amount of $5,000. The proposal involves the installation of new period type lighting, as well as new epoxy coating on the floor of the lower level plaza. The applicant has provided two bids for the items listed above, which total $13,625 and $14,950. Given the estimates provided, the proposal qualifies for a $5,000 grant.

D. Approval of an Appearance Grant for Non-Residential Property Owned by Julien Cody Holdings LLC in the Amount of $5,000. - The Community Appearance Commission requests approval of an Appearance Grant for non-residential property owned by Julien Cody Holdings LLC located at 633 4th Street SW, in the amount of $5,000. The proposal involves the renovation of the exterior fa├žade of the commercial building located on the property. These improvements will include the replacement of the fascia around the top of the building, as well as the removal of the existing neon tubing and dated signage, once removed the fascia will be replaced with new modern materials. The applicant has provided two bids for the items listed above, which total $11,500 and $39,740. Given the estimates provided, the proposal qualifies
for a $5,000 grant.

E. Approval of Eight Days of Vacation Time to Use as Door Prizes for Coworker Appreciation Day. - The Coworker Appreciation Event Committee requests approval of eight days of vacation time to use as door prizes for Coworker Appreciation Day, scheduled for Thursday, November 7, 2013 at the Hickory Metro Convention Center. Five days are used as the grand prize and the other three days as additional door prizes.

F. Call for Public Hearing - For the Consideration of Voluntary Contiguous Annexation of Property Located at 1879 Startown Road, Hickory, Containing .83 Acres (Authorize Public Hearing for November 5, 2013)

G. Approval to Accept Grant in the Amount of $60,000 from the Governor’s Highway Safety Program to Purchase (20) In-Car Digital Cameras at a Total Cost of $120,000. - A standard marked Hickory Police Vehicle is equipped with a specialized Mobile Video In-Car Camera for all new police vehicles. Life expectancy will be five (5) to ten (10) years on the in-car cameras. These cameras can be reinstalled in new vehicles as required. The digital video recording system is to be installed in police vehicles at an estimated cost of $6,000 per in-car camera. The twenty (20) digital video in car cameras will cost $120,000. The City’s match is $60,000. Along with installing in-car cameras in new police vehicles, these cameras will replace any camera no longer working or supported by a vendor. Funds are budgeted in FY2013-2014 budget.

H. Transfer of Cemetery Deed from Julia Fleming Roper, unmarried, to Glenda White Deaton in Oakwood Cemetery

I. Transfer of Cemetery Deed from Lynn A. Mason, Executrix of the Estate of Mary Houser Allran, Decedent to Austin M. Allran in Oakwood Cemetery (

J. Transfer of Cemetery Deed from Lynn A. Mason, Executrix of the Estate of Mary Houser Allran, Decedent to Lynn A. Mason in Oakwood Cemetery

K. Transfer of Cemetery Deed from Lynn A. Mason, Executrix of the Estate of Mary Houser Allran, Decedent to Jeb A. Allran in Oakwood Cemetery

L. Transfer of Cemetery Deed from Lynn A. Mason, Executrix of the Estate of Mary Houser Allran, Decedent to Janet A. Berry in Oakwood Cemetery

M. Approval of Talbert, Bright & Ellington, Inc., Contract Amendment 1 to Work Authorization for the Design through Bidding Phase Services of the Taxiway “B”, Taxiway “S”, and North Apron Pavement Rehabilitation Project. - This contract amendment will provide for additional topographic surveying, additional geotechnical investigation, and additional design through bidding phase services for the Taxiway “B”, Taxiway “S”, and North Apron Pavement Rehabilitation project, NC Division of Aviation grant number 36237.66.4.2. This contract amendment is in the amount of
$19,043 and will be paid for out of the grant funds. The existing pavements are highly oxidized with cracking and in need of rehabilitation. The method of pavement rehabilitation will be determined by the Engineer after receiving the pre-design geotechnical investigation report/recommendations and the topographic survey. The NC Division of Aviation has announced and is in the process of issuing grant 36237.66.4.2 at the 90% level for this contract in the amount of $17,139. The City has a match obligation of 10% or $1,904. The total sum of these amounts constitutes the contract amendment total of $19,043.

N. Approval of a Resolution and Lease Agreement Between the City of Hickory and Donnie Mason for Property Located at 1450 12th Avenue NE, Hickory. - Public Services requests approval to lease property located at 1450 12th Avenue NE, Hickory to Donnie Mason. The house was originally used for security personnel to keep Public Services secured. The property has been inspected and is ready for rental. The lease will be for a one year period, beginning November 1, 2013, at a rate of $92.31 weekly.


O. Budget Ordinance Amendment Number 6.
1. To budget $13,500 of area local government contributions to help fund expenses associated with hosting the North Carolina League of Municipalities Conference. Contributions include $2,500-City of Conover, $2,000-Town of Maiden, $4,000-City of Newton, $1,000-City of Claremont and $4,000-Catawba County. 2. To transfer $60,000 from the Police Department operating budget to the North Carolina Governor’s Highway Safety Program Grant Project budget. The North
Carolina Department of Transportation/Governor's Highway Safety Program awarded the City of Hickory a $60,000 grant which will pay 50% towards the purchase of twenty (20) digital video in car cameras at a total cost of $120,000. The transfer from the Police Department operational budget represents the City’s 50% match. 3. To transfer $1,905 of Appropriated General Fund Balance to the Airport’s Taxiway B, S, North Apron Project. The State of North Carolina Department of Transportation has amended the grant project in the total amount of $19,043 with funding at the 90%
Federal level ($17,138) and 10% local match ($1,905). The grant funds will cover additional topographic survey, additional pre-design geotechnical work and additional design services. This amendment is necessary to provide the local match of $1,905.

P. Grant Project Ordinance Amendment Number 2.
1. To budget $1,905 of Appropriated General Fund Balance and $17,138 of the State of North Carolina Department of Transportation funds in the Airport’s Taxiway B, S, North Apron Project. The State of North Carolina Department of Transportation has amended the grant project in the total amount of $19,043 with funding at the 90% Federal level ($17,138) and 10% local match ($1,905). The grant funds will cover additional topographic survey, additional pre-design geotechnical work and additional design services. This amendment is necessary to budget a total of $19,043 in the grant project.

Q. Grant Project Ordinance Number 3.
1. To budget a $60,000 North Carolina Department of Transportation Governor’s Highway Safety Program Grant award and a $60,000 transfer from the Police Department’s operating budget in the Governor’s Highway Program Grant Project budget. The grant will pay 50% towards the purchase of twenty (20) digital video in car cameras at a total cost of $120,000. The transfer from the Police Department operational budget represents the City’s 50% match.

R. Approval of Consulting Services Agreement with Gavel & Dorn, PLLC for the Central Business District Waterline Rehabilitation Project in the amount of $29,950. - The Central Business District of the City of Hickory is further defined as the area of downtown Hickory in the vicinity of Trade Alley and 1st Ave NW. This area is served by an older portion the City of Hickory Distribution System predominantly consisting of 6, 8 and 12-inch cast iron waterlines. Over time this material will become turberculated with material and significantly reduce the available flow diameter of the waterlines. This project is intended to restore the full pipe diameter, resurface the inside of the waterlines with a protective material and re-establish necessary fire flows and available service to customers. This contract will be for the engineering and design work necessary to complete the project. This method of project completion has been identified by staff as the preferred method due to the congested nature of the downtown area and the substantially less destructive nature of this method on surface encumbrances. The project will be designed such that potable water service will be provided to customers of the system affected via temporary lines while the existing lines are being rehabilitated. This is a budgeted project in the FY 13-14 Capital Budget for the Public Utilities Department.


New Business - Departmental Reports:
1. Approval of a Vacant Building Revitalization and Demolition Grant for Piedmont Wagon Properties, LLC for Property Located at 1020 Main Ave NW in the amount of $30,000. - Piedmont Wagon Properties, LLC has applied for a Vacant Building Revitalization Grant in the amount of $30,000 to assist in the renovation of the former Piedmont Wagon Mill located at 1020 Main Avenue NW. The applicant plans to invest approximately $2.3 million in real property improvements to rehabilitate the mill building for use as office space.

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